Conditions of entry

By submitting an application you are agreeing to the conditions of entry and rules of the awards:

  • All applications must be received on an official entry form by the stated deadline. Late applications will not be accepted.
  • By entering an application you are verifying that the information contained within the application is true to the best of your knowledge.
  • By entering an application you accept the rules of the Awards and the conditions of entry and agree to disseminate good practice to the sector and this information will be in the public domain.
  • 2 Year Rule – Initiatives which won or were highly commended in the previous 2 years will not be considered for this year’s awards unless they can provide evidence of further, a significant improvement since the last application and this improvement is clearly documented in the application form. Other initiatives from the institutions concerned, or ones which were previously submitted but unsuccessful, can be re-submitted, again with the condition that they provide documented evidence of further, significant improvements since the previous submission.
  • If a joint partnership or third parties are included please provide details on the roles of all parties and state who is the main driver.
  • The Awards organisers reserve the right to refuse entry if the rules have not been met.
  • The Awards organisers reserve the right to audit winning applications to ensure that claims made are fully justified.
  • It is the applicant’s responsibility to submit under the appropriate category. The Awards organisers will not move entries between categories even if they feel a different category is more appropriate, unless in exceptional circumstances.
  • The Awards’ organisers have the right to refuse applicants for a specific category if insufficient entries are received. Applicants will receive 3 working days’ notice to resubmit their application to an alternative category.
  • Only current staff and students of ACTS Member Institutions are eligible to be nominated for the ACTS Awards of Excellence. Individuals can complete the application form but cannot apply themselves. The submission must be nominated by a manager or peer within or outside the sector.
  • Members of the ACTS Executive Board are not eligible to be nominated for the ACTS Awards of Excellence.
  • The Awards organisers will aim to provide generic feedback on unsuccessful applicants. However, due to the number of applications and sheer volume, this cannot be guaranteed and specific feedback cannot be provided.
  • All finalists are to submit a short 2-minute animation, this can take the form of a video, vlog, infographics or other, as part of their commitment for dissemination to the wider sector. *Finalists of the International categories: Benefitting Society, Student Engagement and Continuous Improvement: Institutional Change are required to complete this element as part of their entry.
  • All applications received agree to their contact details being passed to any relevant supporters or sponsors of the Awards and to be included in relevant future communications. If you do not wish to have your details included you must notify us by email, please refer to our Privacy Policy for full details.
  • The Awards organiser’s decisions are final and no correspondence will be entered into.

To make a strong application please provide facts and figures to support your application and meet all the criteria within your chosen category. You should also include the following general criteria:

  • Demonstrate the impact of any measures taken and show documented outcomes.
  • Provide clear quantitative data to support claims being made.
  • Applications need to go above and beyond standard practice; provide industry norm versus over and above requirements.
  • Document mature projects which have been evaluated and monitored longitudinally. Note: for any building projects, the building must be completed and date of completion included within the application.
  • Explain clearly how the project includes academic staff and/or professional sector staff/support staff, students and include numbers of those involved. Where students and staff are involved, as well as numbers, including how they were involved and what impact/influence they had.
  • Explain any KPI’s that are relevant to your application and any relevant costs/resources, inputs/outputs. For example: Before initiative: 10% of students were engaged. After initiative: 70% of students were engaged.

Judging

  • The winners of the Green Gown Awards Australasia are determined by an independent judging panel consisting of a range of sector representatives and industry experts from Australasia and internationally. Each year between 20 and 30 individual judges access all eligible applications through a comprehensive two stage process.
  • Individual judges are assigned to a judging group in order to review and select the winners for one award category. Judges are assigned a category that best reflects their experience and expertise. As such, all categories are judged independently of each other by their assigned judging group.
  • ACTS does not disclose individual judges’ names, however a list of all the organisations represented by judges can be found [here], and in the finalist brochure.
  • The Australasian Awards are administered by ACTS staff.  As such, ACTS staff members may be present throughout the judging process. However, their role is strictly to ensure that the rules and outcomes of the judging process are adhered to. A member of ACTS staff cannot judge and/or influence the judges’ decisions during any stage of the Awards process.
  • Judging of the Australasian Awards is managed independently from the operations of the ACTS Executive Board. Members of the ACTS Executive Board cannot participate in judging and/or influence the judges’ decisions during any stage of the Awards process. The judging results of the Australasian Awards are not known to members of the ACTS Executive Board prior to any official announcements.
  • Judging, including the selections of winners, is based on a composite view of the submitted application, taking into account: a) the specific judging criteria for the category; b) the generic criteria that are relevant across all categories (outlined within the application form) and; c) significance to the sector.
  • Information included within Awards applications and the results of the judging are confidential.
  • The shortlisted finalists will be announced after the 26 July 2019 and will be invited to submit applications to Stage 2.
  • The winners be be announced at the 2019 Green Gown Awards Australasia gala dinner at Lanarch Castle, Dunedin on the 14 November 2019.